Certificates and Documents Required to be Carried by Ships at Sea

by OldSailor on October 26, 2007

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As per IMO Circular FAL.2/Circ.87,MEPC/Circ.426,MSC/Circ.1151 dated 17 December 2004, the following Certificates and Documents are required to be carried by ships at sea.

The certificates and documents listed in the circular are only those required under IMO instruments and it does not include certificates or documents required by other international
organizations or governmental authorities.

All certificates to be carried on board must be originals.

1. Certificates and Documents required to be carried by all ships.

Table 1

Sl No Certificate/Document
1 International Tonnage Certificate (1969)
2 International Load Line Certificate
3 International Load Line Exemption Certificate
4 Intact stability booklet
5 Damage control plans and booklets
6 Minimum safe manning document
7 Fire safety training manual
8 Fire Control plan/booklet
9 On board training and drills record
10 Fire safety operational booklet
11 Certificates for masters, officers or ratings
12 International Oil Pollution Prevention Certificate
13 Oil Record Book
14 Shipboard Oil Pollution Emergency Plan
15 International Sewage Pollution Prevention Certificate
16 Garbage Management Plan
17 Garbage Record Book
18 Voyage data recorder system-certificate of compliance
19 Cargo Securing Manual
20 Document of Compliance
21 Safety Management Certificate
22 International Ship Security Certificate (ISSC) or Interim International Ship Security Certificate
23 Ship Security Plan and associated records
24 Continuous Synopsis Record (CSR)

2. In addition to the certificates listed in Table 1 above, passenger ships shall carry the following Certificates and Documents.

Table 2

Sl No Certificate/Document
1 Passenger Ship Safety Certificate
2 Exemption Certificate
3 Special Trade Passenger Ship Safety Certificate, SpecialTrade Passenger Ship Space Certificate
4 Search and rescue co-operation plan
5 List of operational limitations
6 Decision support system for masters

3.In addition to the certificates listed in Table 1 above, cargo ships shall carry the following Certificates and Documents.

Table 3

Sl No Certificate/Document
1 Cargo Ship Safety Construction Certificate
2 Cargo Ship Safety Equipment Certificate
3 Cargo Ship Safety Radio Certificate
4 Cargo Ship Safety Certificate
5 Exemption Certificate
6 Document of authorization for the carriage of grain
7 Certificate of insurance or other financial security in respect of civil liability for oil pollution damage
8 Certificate of insurance or other financial security in respect of civil liability for oil pollution damage
9 Enhanced survey report file
10 Record of oil discharge monitoring and control system for the last ballast voyage
11 Cargo Information
12 Bulk Carrier Booklet
13 Dedicated Clean Ballast Tank Operation Manual
14 Crude Oil Washing Operation and Equipment Manual (COW Manual)
15 Condition Assessment Scheme (CAS) Statement of Compliance, CAS Final Report and Review Record
16 Hydrostatically Balanced Loading (HBL) Operational Manual
17 Oil Discharge Monitoring and Control (ODMC) Operational Manual
18 Subdivision and stability information

4. In addition to the certificates listed in Tables 1 and 3 above, where appropriate, any ship carrying noxious liquid chemical substances in bulk shall carry the following Certificates and Documents.

Table 4

Sl No Certificate/Document
1 International Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk (NLS Certificate)
2 Cargo record book
3 Procedures and Arrangements Manual (P & A Manual)
4 Shipboard Marine Pollution Emergency Plan for Noxious Liquid Substances

5.In addition to the certificates listed in Tables 1 and 3 above, where applicable, any chemical tanker shall carry the following Certificates and Documents.

Table 5

Sl No Certificate/Document
1 Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk
2 International Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk

6.In addition to the certificates listed in Tables 1 and 3 above, where applicable, any gas carrier shall carry the following Certificates and Documents.

Table 6

Sl No Certificate/Document
1 Certificate of Fitness for the Carriage of Liquefied Gases in Bulk
2 International Certificate of Fitness for the Carriage of Liquefied Gases in Bulk

7.In addition to the certificates listed in Tables 1, and 2 or 3 above, where applicable, any high-speed craft shall carry the following Certificates and Documents.

Table 7

Sl No Certificate/Document
1 High-Speed Craft Safety Certificate
2 Permit to Operate High-Speed Craft

8.In addition to the certificates listed in Tables 1, and 2 or 3 above, where applicable, any ship carrying dangerous goods shall carry the following Certificates and Documents.

Table 8

Sl No Certificate/Document
1 Document of compliance with the special requirements for ships carrying dangerous goods

9.In addition to the certificates listed in Tables 1, and 2 or 3 above, where applicable, any ship carrying dangerous goods in packaged form shall carry the following Certificates and Documents.

Table 9

Sl No Certificate/Document
1 Dangerous goods manifest or stowage plan

10.In addition to the certificates listed in Tables 1, and 2 or 3 above, where applicable, any ship carrying INF cargo shall carry the following Certificates and Documents.

Table 10

Sl No Certificate/Document
1 International Certificate of Fitness for the Carriage of INF Cargo

11.In addition to the certificates listed in Tables 1, and 2 or 3 above, where applicable, any Nuclear Ship shall carry the following Certificates and Documents.

Table 11

Sl No Certificate/Document
1 A Nuclear Cargo Ship Safety Certificate or Nuclear Passenger Ship Safety Certificate, in place of the Cargo Ship Safety Certificate or Passenger Ship Safety Certificate, as appropriate.

12.Other certificates and documents which are not mandatory.

  • Special purpose ships: Special Purpose Ship Safety Certificate
  • Offshore support vessels: Certificate of Fitness for Offshore Support Vessels
  • Diving systems: Diving System Safety Certificate
  • Dynamically supported craft: Dynamically Supported Craft Construction and Equipment Certificate
  • Mobile offshore drilling units: Mobile Offshore Drilling Unit Safety Certificate
  • Wing-In-Ground (WIG) Craft:
    • Wing–in–ground Craft Safety Certificate
    • Permit to Operate WIG Craft
  • Noise levels: Noise Survey Report for each ship in accordance with the Code on Noise Levels on Board Ships.

OldSailor considers that to ensure marine safety, increased paper work and documentation onboard to keep up to date certificates and documents is unavoidable.

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{ 2 comments… read them below or add one }

sumayla-one July 15, 2012 at 12:17 PM

Pls attach of all coastal regulation cert. with renewal period,short term e.t.c.

safaei August 31, 2012 at 2:26 PM

Excellent

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